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Conference Services Overnight Event Application
Event Coordinator's Contact Information
First Name
Last Name
Email Address
Phone Number
Extension
Cell Phone Number
Organization's Information
Organization's Information
Country
Street
City
Region
Postal Code
Event Name
Event Name
Date of Event
Please list your top two date preferences for your event. List the preferred arrival and departure dates and times. Selecting these dates does not mean that you are making a reservation for your event. Choosing dates is merely a means for Conference Services to look into campus availability.
Preferred Arrival Date
Preferred Arrival Date
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February
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December
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Preferred Arrival Time
Preferred Departure Date
Preferred Departure Date
January
February
March
April
May
June
July
August
September
October
November
December
1
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Preferred Departure Time
If alternate dates possible please explain:
Event Participants
Please provide as accurate information as possible. This information will help us determine if our campus and facilities are appropriately equipped to host your event.
Approximate Number of Participants
Approximate Number of Coordinators
Approximate Number of Male Participants
Approximate Number of Female Participants
Age Group of Participants
Age Group of Participants
Youth
Teenager
College
Adult
Residential Needs
There are three residential facilities available for event reservation for overnight stays. Corcoran Hall and McGee Hall are traditional residence halls, with community style bathrooms and can house about 200 individuals each. The Townhouse Villages (THVs) are apartment-style facilities. Each unit can house between 4-6 individuals. Note: the THVs are only available for events of less than 60 adult participants.
Residential Facility Preference
Residential Facility Preference
Corcoran Hall
McGee Hall
Townhouse Villages
Approximate Number of Participants Staying on Campus
Approximate Number of Male Participants Staying on Campus
Approximate Number of Female Participants Staying on Campus
Does your group prefer single-gender or co-ed housing facilities?
Does your group prefer single-gender or co-ed housing facilities?
My group prefers single-gender housing facilities
My group prefers co-ed housing facilities
Please describe any possible ADA considerations that Conference Services should be aware of with your event.
Event Details
Additional Facilities Needed for your Event
Additional Facilities Needed for your Event
Athletic Facilities
Auditorium
Classrooms
Conference Rooms
Exterior Space
Meal Space
Please give a more detailed description of the facilities you will need.
Number of Parking Spaces Needed
Will you be using Rockhurst Catering Services?
Will you be using Rockhurst Catering Services?
Yes
No
All meals served on campus must go through Chartwells Dining Services.
Additional Amenities
Please check which additional amenities you will be needing during your event. Note: these amenities may come at an additional cost and will be discussed with you during further even-planning conversation with Conference Services.
Additional Amenities
Additional Amenities
After Hours Assistance
Early/Late Access
Linens
Special Room Set-Up
Technology Assistance
Wi-Fi Access
Acknowledgment - I acknowledge that this form neither guarantees reservation of my event spaces(s) at Rockhurst, nor services as a binding contract. But I acknowledge that if I complete the contracting process, I will be responsible for making a 50%, nonrefundable deposit. Please initial below.
Submit
